Creating a Circle Formation Template for Cloud Scouts

When Cloud Scouts begin to scale out into circles and departments, having a template to guide the formation of each new circle will ensure consistency and clear communication. Below is a suggested template that can be adapted for each new circle:

1. Circle Name:
   • Choose a unique and descriptive name for the circle.
2. Circle Domain:
   • Define the specific area of responsibility and authority the circle will have.
3. Circle Aim:
   • Describe the overall purpose, goal, or mission of the circle.
4. Roles within the Circle:
   • List the specific roles, their responsibilities, and the expectations for each role within the circle. (E.g., Circle Leader, Secretary, Facilitator, etc.)
5. Circle Membership:
   • Determine the initial members of the circle and their respective roles.
6. Circle Meetings:
   • Establish a regular meeting schedule, format, and communication channels (e.g., Zoom, Discord, etc.) for circle meetings.
7. Decision-Making Process:
   • Outline the decision-making process to be used within the circle, ensuring it aligns with the principles of dynamic governance (e.g., consent-based decision-making, feedback loops, etc.)
8. Circle Accountability:
   • Describe the circle's reporting structure and accountability to the broader Cloud Scouts organization, including any required updates or reporting.
9. Circle Patch Design:
   • Develop a unique visual identity for the circle in the form of a patch, which can be used to represent the circle within the Cloud Scouts community. Consider incorporating elements that reflect the circle's domain, aim, and spirit.
10. Circle Onboarding Process:

• Outline the process for onboarding new members into the circle, including any necessary training, introductions to existing members, and access to resources or tools used by the circle.

1. Circle Collaboration:

• Define the process for collaborating with other circles within Cloud Scouts, including communication channels, joint projects, and sharing resources or knowledge.

1. Circle Metrics and Success Criteria:

• Establish key performance indicators (KPIs) and success criteria for the circle, which will be used to measure progress and effectiveness.

1. Circle Budget and Resources:

• Determine the budget and resources required for the circle to achieve its aim, including any financial or human resources necessary for projects or initiatives.